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How To Set Up Site Manage Email In Outlook 2003

The following are instructions on how to configure Microsoft Outlook 2003 with your e-mail account. Outlook 2003 is a powerful tool with many other features besides e-mail access, but this page will only focus on the e-mail aspect.

Configuring Outlook 2003

  1. First open the program. Once the program is open, you are ready to set up your new account.
  2. Click on Tools -> E-mail Accounts from the top bar (see Figure 1).

    (Figure 1 - Tools Drop Down Menu)

  3. The E-mail Accounts wizard window will open up (see Figure 2).

    (Figure 2 - E-mail Accounts Wizard)

  4. On the E-mail Accounts wizard window, select Add a new e-mail account (see Figure 2).
  5. Click Next.
  6. For your Server Type select POP3 (see Figure 3).

    (Figure 3 - Server Type)

    NOTE: Your account is configured to use POP3 by default, but if you have installed the IMAP site application, you will need to make sure and select IMAP as your Server Type in this step.

  7. On the Internet E-mail Settings window, enter your information as follows (see Figure 4):
    1. Your Name: Enter your first and last name.
    2. E-mail Address: Enter your e-mail address.
    3. User Name: Enter your e-mail address, again.
    4. Password: Enter the password you set up for your e-mail account.
    5. Incoming mail server (POP3): Enter your domain name (without the www. before it).
    6. Outgoing mail server (SMTP): Enter your domain name (without the www. before it).

      (Figure 4 - Internet E-mail Settings)

      NOTE: Some ISPs will require that you use their specific SMTP server so they can monitor and watch for e-mail spam abuse. You will need to contact your ISP to find out if they require you to use a specific SMTP server.

  8. Click Next.
  9. Click Finish (see Figure 5).

    (Figure 5 - Confirmation)

Finishing the Setup of Your E-mail

Before you start to use your new e-mail account, complete the following steps:

  1. Before you try to send mail from your account, check for new mail in your mailbox. If you try to send mail before you have checked for new mail, an error will come up when you try to send the message. This step is only necessary after you have set up your e-mail account for the first time OR if you have changed Internet connections.
  2. Set up your e-mail program to delete e-mail from the server after you have downloaded it to your computer. You do not want to leave the e-mail on the mail server because if you do, your e-mail box will overfill on the server and cause your mailbox to work improperly.

    NOTE: This is applicable if you are using POP3 as your Server Type.

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